Quick Replies

This helps you in quickly replying to your messages.

Quick replies are a set of predefined messages which you can save in order to avoid typing the most frequently used replies.Users can quickly select from a list of already created responses, this feature will making communication faster and more convenient particularly in situations where typing a reply may be difficult eg. meeting or engaged with other client chats. It will help to avoid or minimize errors, typos or misunderstandings due to unclear messages.

For example, consider this use case: Imagine you're texting with a friend, and instead of typing out every response, you have some ready-made buttons to click. These buttons are like shortcuts for quick answers. For example, if your friend asks, "Where do you want to eat?" you might have buttons that say "Pizza," "Burgers," or "Tacos." Instead of typing, you just click the one you want. That's the basic idea behind quick replies!

We have three type of quick replies

  1. Simple

  2. Quick replies

  3. List menu

Quick reply & List menu are not supported in WhatsApp Web Automation.

We can use the created Quick replies in Teambox and Smart reply.

Setting Up

To create quick replies go to Settings->Quick replies Click on Create new button

https://pickyassist.com/alpha/quick-replies

Simple

This allows businesses to send simple text messages with media to customers. It Supports attributes, media, emojis, Bold, italics, strike, can contain up to 5000 characters.

Body

Add your message contents and can use bold, italic, strikethrough, emojis to style your message, and also include additional attributes to customize it further.

Media Header

You can add a media header with a quick reply. A media header in a quick reply is like a picture, a small video clip, document and audio. This visual element helps to provide context or additional information related to the quick reply.

Upload media files like image, video, Audio and document by clicking the edit button.

Upload Via Url

You can manually add the media url or can map the attribute value from CRM.

Remove Media Header

If you want to remove a media header please click the "Remove media header” button.

Quick Reply Name

Give a name for the created Quick Reply to identify that from the quick reply list. Maximum 50 characters can be added in the quick reply name.

Only Me

The created quick reply is only visible for the person who created it. That particular user only can use the Quick reply.

Global

The created quick reply is visible to all the users in the project and every user can use this quick reply.

Save Now

Save the newly created quick reply.

Preview

It will show the preview of the created quick reply.

Quick Reply

Quick reply with a button feature in the message option will enable the user to the predefined responses or options in the form of buttons thus allowing them to quickly select and send a response without typing it out manually. We can create 3 quick reply buttons with 20 character limit and no emoji support.

Some business cases

  1. Customer Support: In a customer support chat system, quick reply buttons can offer options like "Yes," "No," "I'll check," etc., enabling agents to respond efficiently and maintain a consistent tone.

  2. Appointment Scheduling: When confirming or rescheduling appointments through messaging, quick reply buttons can present options like "Confirm," "Reschedule," "Cancel," etc.

  3. Survey or Feedback Collection: In gathering feedback or conducting surveys through messaging, quick reply buttons can offer response choices like "Satisfied," "Neutral," "Dissatisfied," etc.

  4. Order Confirmation and Status Updates: E-commerce platforms can utilize quick reply buttons for order confirmation, status updates ("Shipped," "Out for delivery," "Delivered"), and resolution of common inquiries ("Track Order," "Cancel Order").

  5. Information Retrieval: For frequently asked questions or commonly sought information, quick reply buttons can offer choices like "FAQs," "Contact Support," "Product Information," etc.

Setting Up

Body

Add your message contents and can use bold, italic, strikethrough, emojis to style your message, and also include additional attributes to customize it further.

It helps users understand what the quick reply options are related to or what the overall topic of the quick reply is. Add the header with crm attribute values and up to 60 characters of optional text..

You can remove the header option by clicking the delete button.

In the footer we can add any additional information about the quick reply. Add the footer with crm attribute value and up to 60 characters of optional text.

You can remove the footer option by clicking the delete button.

Media Header

You can add a media header with a quick reply. A media header in a quick reply is like a picture, a small video clip, document and audio. This visual element helps to provide context or additional information related to the quick reply.

Upload media files like image, video, Audio and document by clicking the edit button.

Upload Via Url

You can manually add the media URL or can map the attribute value from CRM.

Remove Media Header

If you want to remove a media header please click the "Remove media header” button.

Add Quick Reply Button

List Menu

Using a list menu quick reply, customers can send a menu as a message with up to 10 lists or choices separated by optional sections and header, a great feature to showcase product categories, recent orders, and saved card details.

Some Use Cases

  1. Restaurant Ordering: In a food delivery app, users could be presented with a quick reply list menu containing categories such as "Appetiser," "Main Courses," "Desserts," etc. This allows users to quickly browse and select their desired category before choosing specific items to order.

  2. Travel Booking: A travel agency's messaging platform could offer a quick reply list menu with options like "Flights," "Hotels," "Car Rentals," "Tours," etc. Users can select their preferred category to initiate the booking process for their desired travel service.

  3. Financial Services: A banking messaging interface could include a quick reply list menu with options such as "Account Balances," "Transactions," "Transfer Funds," "Apply for Loan," etc. This enables users to quickly navigate various banking services and initiate transactions or inquiries.

  4. Healthcare Appointment Scheduling: A healthcare provider's could offer a quick reply list menu containing options like "Schedule Appointment," "Prescription Refill," "Ask a Doctor," "Lab Results," etc. Patients can select the appropriate option to initiate the respective action or inquiry.

  5. Event Registration: An event management platform could utilise a quick reply list menu with options like "Attendee Registration," "Speaker Registration," "Sponsorship Opportunities," "Event Schedule," etc. This allows participants to quickly access relevant information or register for specific event components.

List Menu Specification

  • Users cannot select more than one option at the same time from a list or button message, but they can go back and re-open a previous message.

  • It's possible to use a header and footer

  • It's possible to pass upto 10 choices in the list and segregate the choice with Sections (Optional)

  • Can't use Media files with a list of messages

Setting Up List Menu

Body

Add your message contents and can use bold, italic, strikethrough, emojis to style your message, and also include additional attributes to customize it further.

Title Your Menu

Add a relevant menu name related to the list menu content.

Section Name

The name of the particular choice section with a 20 character limit. We can add a maximum of 10 sections in a single list menu. Also can take a copy of one section.

Choice

Add your quick reply list menu choice with 20 character limit. Can delete the choice by clicking the delete button. We can add a maximum of 10 choices in a single list menu. Also can take a copy of one choice.

Description

Give a short description about the choice with 72 character limit & option to add attribute value.

Please note that Interactive Button replies and List menu is Only available for Whats app Cloud and Official Channels.

Quick Reply List

We can see all created quick replies in the list. By using the search box you can search for a particular quick reply.

Name : Name of the quick reply

Message : Quick reply message content

Type : Quick reply type

Visibility : Global or Only Me

Owner : The person who created the quick reply

Created Date : Quick reply created date

Action : Update existing quick reply (View/Edit, Duplicate, Delete)

Action

View/Edit : Customers can view or make changes in the existing quick reply.

Duplicate : Take a duplicate of the existing quick reply

Delete : Delete quick reply

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